Installing the PC Y cable between your AlphaSmart and PC:1. Turn off the computer.
2. Disconnect the keyboard from the computer keyboard port.
3. Connect the orange end of the PC Y cable into the keyboard port on the back of the computer.
the keyboard cable back into the AlphaSmart cable end marked connect to PC
the PC Y cable installed, turn on the computer and wait for computer
start-up. Test your
computer keyboard for operation.
**Important: Always leave the PC Y cable attached to the computer. The computer does not have to be shut down to plug/unplug the AlphaSmart from the PC Y cable. However, only remove/attach the PC Y cable from/to the computer when the computer is off!
Turn on the AlphaSmart by depressing the dark gray on/off key located on the top left row of the keyboard. Simply begin typing as you would on any keyboard. Use the backspace key to erase. As soon as you type each character it is automatically saved. The arrow keys allow you to move your cursor through the text.
The tab key can be used on the AlphaSmart to create columns or paragraph indentations. All other text formatting including: margins, tab stops, font, size, and other styling attributes, can be done on the computer after the file has been sent from the AlphaSmart to a word processing program on your computer.
To select text to edit, move the cursor under the first letter of the first word in the text you want to edit. When you hold down the shift key along with any of the arrow keys, you will notice a flashing block cursor appear over the letter. Use the arrow keys to select the text that you wish to cut, copy or delete.
Select all: Press ╦-R.
Copy: ctrl-C to copy the selected text to the clipboard without deleting it.
Paste: ctrl-V to place the clipboard contents at the new cursor location.
Press the clear file key while the AlphaSmart is not attached to a computer to erase the entire file in which you currently have open. If you accidentally clear a file, it can still be recovered as long as no text has been entered into that file. Open the file that you wish to recover and press option-╦-R.
Spell Check:1. Press the spell check key. The spell check will check each word in the file.
a word is spelled incorrectly (or if the word is not in the spell check
dictionary), you will be
offered several options.
Disabling Spell Check:
check. Then enter the master
password. (Contact the SFPS Assistive Technology Coordinator for the master
To enable the spell check feature, press ╦-option-spell
check again and enter the master password.
Sending Text to the Computer from the AlphaSmart Using the PC Y Cable:1. Attach your AlphaSmart to the PC Y cable attached to the computer (if the PC Y cable is not
following message appears: Attached
to PC (or Mac), emulating keyboard. Press send key
to transfer file. (If message does not appear, check cable and make sure it is properly
attached to the computer.)
3. Open a word processing application (Microsoft Word«, Write:OutLoud«ů).
Place the cursor in the file where you wish to insert the text.
4. Press the send key (upper right key on the AlphaSmart keyboard). If you want to
cancel a file transfer, press the esc key.
5. If missing characters or jumbled text appears, slow down the transfer speed.
6. Disconnect the AlphaSmart from the computer by unplugging it from the cable.
Sending Text to the Computer from the AlphaSmart Using the Infrared AlphaBeam IrDA Wireless Pod:1. When your computer is off, plug the IrDa infrared pod into the appropriate port on the back of
2. On the computer, run AlphaBeam for
PC located in Programs under AlphaSmart. (If the AlphaBeam
software was loaded. If it has not been previously installed you will need to install this software.)
You may want to create a shortcut so that AlphaBeam is on your desktop for quicker access.
3. A message box should appear on the
screen indicating that AlphaBeam is active. The following
message should appear in the box:
5. Turn on the AlphaSmart and open
the file you want to transfer to the computer.
6. Point the AlphaSmart at the IrDA
infrared pod and press the send key on the AlphaSmart.
The following message should appear:
Connecting to the computer
Press esc to exit.
Make sure that there is a direct line of
contact between the AlphaSmart and the
infrared pod. Infrared signals cannot travel through objects.
It is recommended that the AlphaSmart be
within 3 feet of the infrared pod. This will allow for consistent transfer of
data. When experimenting with transfer of data, the AlphaSmart was up to 9 feet
away. You may transfer data at this distance, but consistency in the transfer
If you attempt to Send text and
it does not show up in the document on the computer,
go to Edit on the menu bar and select Paste. The text should appear in the text document.
Printing from the AlphaSmart Directly to a Printer: (requires a specially designed parallel printer cable. Contact the SFPS Assistive Technology Coordinator for this cable.)1. Press option-print to access the printer setup menu. Use the arrow keys to select the
the AlphaSmart 3000 parallel cable from the AlphaSmart printer port (on the
side, marked ôprinterö) to the parallel port on the printer.
3. Turn the printer on.
the print key on the AlphaSmart to print the current file. Font,
print quality, line spacing,
and margins are fixed and not changeable by the user. The line spacing is set for double spacing
for easy editing.
Sending Text from the Computer to an AlphaSmart Using the PC Y Cable:
Get Utility for PC: This software utility application allows the student to send text from a computer to the AlphaSmart.
1. Open the Get Utility program
under Start: Programs: AlphaSmart: Get Utility.
(If this program is not installed you will need to contact the SFPS Assistive
Technology Coordinator for the Get Utility software.)
2. Copy the text that you wish to send to the AlphaSmart into the computer
clipboard. To do this, open the file you wish to send, highlight text, and select
Copy (ctrl-C) from the Edit menu.
3. Paste text into the window in the Get Utility program. You should see the copied
text displayed in the Clipboard Contents window.
4. Turn on the AlphaSmart and select the file you wish to send the text into.
5. Attach the AlphaSmart to the computer using the PC Y Cable.
6. On the computer select Send Text To AlphaSmart to send the text from the
computer to the AlphaSmart. The Clipboard text is sent to the current file on the
7. Disconnect the AlphaSmart.
The AlphaSmart runs on three
AA batteries. Use alkaline batteries for the best results (200-500 hours of
power). Replace all three batteries
with new ones when the following message appears on your screen:
**Always turn off the AlphaSmart before changing the batteries.
**When storing the AlphaSmart for several months (over the summer), remove the batteries.
AlphaSmart uses a secondary backup battery. This 3V lithium coin cell (CR2032) battery powers the memory, preventing data loss when the unit is turned off and the primary AA batteries are dead.
To determine if your lithium battery is dead:1. Disconnect the AlphaSmart from the computer.
2. Enter some text into the AlphaSmart.
3. Turn the unit off.
4. Remove the AA batteries.
5. Wait two minutes.
6. Replace the AA batteries.
the unit back on. If the text you entered is still there, then the lithium
battery is still good.
If the text has disappeared and the file is empty, then the lithium battery has been discharged
and should be replaced.
Care and Maintenance: